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Background
The Whistleblower Protection Act, which is in line with the EU’s Whistleblower Directive, obliges companies and organisations to provide a channel for reporting suspected misconduct. The Whistleblower Protection Act provides protection for whistleblowers. A whistleblower is a person who, in the course of their work, observes a violation of European Union or national law, for example in public procurement or consumer protection, and reports it to the whistleblowing channel. Whistleblowing is important to prevent threats to the public interest and serious harm.
Purpose and objectives
Helsinki City Theatre strives to act responsibly in all situations, now and in the future. However, if you notice any shortcomings in our operations, we hope that you report them to us using the reporting channel. At the reporting stage, a justified reason is sufficient, i.e. you are not required to provide concrete evidence of the shortcomings you have observed. However, please remember that a deliberately false report may lead to criminal action.
What does whistleblower protection mean?
Whistleblower protection means that the whistleblower may not be subjected to retaliatory measures, such as dismissal, lay-off, intimidation or similar action because they have reported a deficiency they have observed.
The prohibition of retaliatory measures applies to all organisations, regardless of whether the report has been made through the company’s internal reporting channel, the centralised reporting channel maintained by the Office of the Chancellor of Justice or the public. As a rule, the report must always be made primarily to the internal reporting channel.
In addition to the prohibition of retaliatory measures, organisations have been subject to an obligation of confidentiality of identity and a reversal of the burden of proof. The whistleblower is exempt from liability if, at the time of notification, he or she has reasonable grounds to believe that reporting is necessary to uncover the violation.
Scope
You can file a report and receive whistleblower protection if you have received the information to be reported in the course of your work or in connection with it and you have a justified reason to suspect that the Helsinki City Theatre has acted unlawfully in one of the following areas:
In addition, please note that under European Union or national law, the violations to be reported must
Notifications must be made in Finnish.
Notification method
The main whistleblowing channel is ToymeLab’s anonymous whistleblowing channel. If the whistleblower has a justified reason to believe that insufficient measures have not been taken on the basis of the report within the prescribed time limit, or if the whistleblower has a justified reason to believe that they are at risk of being subjected to retaliatory measures as a result of the report, the report can be submitted secondarily to the centralised whistleblowing channel maintained by the Office of the Chancellor of Justice.
How to make a report
Instructions for the Helsinki City Theatre’s external whistleblowing channel can be found on the website of the Chancellor of Justice .
Link to the whistleblowing channel
Processing of notifications and processing time
Notifications are processed by designated persons. If the situation so requires, they can also involve other employees of the Helsinki City Theatre or external persons in the processing. The designated persons ensure that the handlers are not disqualified.
The persons responsible for processing the reports are responsible for the preliminary processing of the report and assessing the situation. In this context, it is also ensured that the report in question falls within the scope of the Whistleblower Protection Act. In any unclear cases, the aim is to find out from the whistleblower, if possible, whether the report can be processed in some other channel.
The notification of receipt of the notification shall be delivered to the notifier within seven (7) days of its receipt and the Notification of Measures within three (3) months of the acknowledgement of receipt. Please note that information about the measures will be provided to the extent that the time limit and other matters to be investigated allow it. Please remember to follow the progress of the notification process regularly and supplement the notification with additional information if necessary.
The Helsinki City Theatre is responsible for the storage and archiving of the material generated in the processing of the report in accordance with the legislation and archiving plan in force at the time. After archiving, the documentation will be removed from the reporting channel.
Penalties for false reporting
Whistleblower protection only applies to reports that fall within the scope of application listed in the Act and that concern violations of provisions in the areas specified in the Act. Reports containing intentionally false or misleading information do not warrant protection.
In addition, intentional reporting of false information is criminalised, and the whistleblower who intentionally reports false information may have to compensate for the financial damage caused.
Confidentiality
All Reports submitted to the Whistleblowing Channel will be handled with absolute confidentiality.
Privacy Policy
Even if you log in to the whistleblowing channel, your identity cannot be verified at any stage of the process. After submitting an anonymous report, you can monitor its processing using the ID and password created for you by the system.
Other contacts and feedback
Non-abuse reports, such as customer feedback, must still be submitted in their own channels. Contact information can be found on the Helsinki City Theatre website.